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Plantasjen using Control and Commerce
Challenge
In order to handle this major increase in accounting work, Plantasjen had two options: Either significantly increase headcount in their finance department, or find a way to reduce their routine manual work. Plantasjen went for the latter, which is where Aritma comes into the picture. Aritma's solutions ensure that the opening of more stores and increased sales do not result in elevated accounting costs or additional workload for the employees.
As such, Aritma has been a vital mainstay for Plantasjen in terms of automating its finances and accounts. Among other things, we have supplied software to Plantasjen that: automates payments and receipts and automatically records all card transactions generated by stores and online. Additionally, Aritma is also responsible for the automatic reconciliation solution used by Plantasjen.
Solution
Monika Mellum, Plantasjen’s Group Accounting Manager, explains that they have used Visma Business as their accounting system for many years. She adds that it was as a result of Visma’s previous use of Aritma software that Plantasjen first came into contact with Aritma.
‘At one point, we wanted to automate the bookkeeping process for card transactions arising from all our physical payment terminals across the group. We rolled out Aritma’s solution which records receipts and payment processing fees, assigningthese to the correct department fully automatically. It was then that we started benefiting from a solution that significantly eased our workload,’ Mellum adds.
Previously, payments received in this manner and the fees charged by payment processors were recorded manually. Managing over 130 stores, each equipped with multiple payment terminals, made this a highly time-consuming task for Plantasjen. Additionally, the deduction of processing fees was making bank reconciliation a nightmare. Aritma’s Commerce solution allowed the company to wave goodbye to these tedious accountancy processes and challenging reconciliation hurdles.
In 2019, Plantasjen switched accounting systems in order to respond to its own changing needs in terms of logistics and goods handling. However, the newly adopted system did not match the user-friendliness and efficiency of their prior system. In order to achieve the same degree of automation and equally efficient accounting processes they had previously enjoyed, Plantasjen wanted Aritma on board.
‘It was invaluable having a partner standing by who already knew us well and had previously provided us with such great help and support.’ Monika Mellum, Group Accounting Manager at Plantasjen.
Plantasjen has been using 'Aritma Control' for several years, which is Aritma's solution for automated reconciliation. This solution continuously updates without requiring manual input of transactions, either from the accounting system or the bank. Furthermore, users can also post items directly from the solution in order to deal with deductions from the bank account or other deviations between the bank and accounts.
‘The reconciliation program for the new ERP system just wasn’t up to our complex needs. As a result of this and based on our previous satisfaction with Aritma, we opted to retain their reconciliation solution. Since Aritma’s products support the vast majority of ERP systems, this was easily done – and the rapid onboarding process meant the transition was smooth.'
According to Mellum, day-to-day work would be far more labour intensive without Aritma’s solutions. This is especially the case in terms of reconciling the accounts.
How have you perceived the partnership with Aritma over these years?’
‘We have been very satisfied. We think Aritma are true professionals who have a real talent at automating and streamlining our accounting processes. Their solutions have saved us ample time and resources, significantly reducing manual and unnecessary efforts´, Mellum concludes.
Do you recognise the challenges posed by time consuming and manual accounting work that only grows bigger – just like Plantasjen did? Feel free to get in touch with us for a non-binding chat and we’ll be happy to set out what we can do for your business to save you time on your accounts.
Are you interested in what Aritma can do for you? Contact us to schedule a free demo!
Aritma AS is a licenced PSD2 provider through the Norwegian Financial Authority (Account Information Service Providers).
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