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Smart Bookkeeping
Most ERP systems only match incoming payments if there’s a KID, OCR, FIK or invoice number. Everything else? That’s manual work — often scattered across emails, PDFs, and guesswork.
Aritma Bookkeeping connects incoming payments to the right customer, invoice, or project — even without a clear reference. Less manual work. More control.
Matches incoming payments using flexible rules that leverage all available information.
Automatically posts transactions and closes open receivables
Pulls data from both ERP and bank
Supports cost centres, departments, and other financial dimensions
This is built for companies that:
Have unstructured incoming payments (no reference)
Use payment providers to accept payments online or in-store (Klarna, Vipps, PayPal etc)
Serve international customers with varying references
Use dedicated AR/ledger systems
Deal with high transaction volumes and need daily updates
Manage multiple ERPs, systems, or complex financial flows
Save hours of manual reconciliation
Avoid dunning customers who’ve already paid
Reduce errors and ensure accurate AR balances
Let your finance team work exception-based, not transaction-based
Lower costs through smart automation
Advanced matching engine — uses all available data in the payment
Easy to use — no bank login or special access needed
Role-independent — works regardless of who’s processing payments
Built in Norway — tailored to Nordic banking and ERP systems
Our competitors are more rigid.
We can set any field to whatever the customer wants.
The customer doesn’t have to adapt to us — our system can be adapted to the customer’s needs without requiring new development.
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We can base our process on payment files, like our competitors does, but we can also use bank statement files. This allows us to post transactions that AutoPay cannot (e.g., bank fees).
Initially, we focus only on bank data, but Commerce and other data sources can also be implemented later.
Payment matching is the process of linking incoming payments from your bank to the correct customer invoices or accounts in your ERP system. When done manually, it often involves searching through transactions, reading payment messages, and matching amounts by hand. With automation, this process becomes instant and error-free — ensuring every payment is matched to the right place.
Automated payment reconciliation is the process of matching incoming payments from your bank with open invoices in your ERP system — without manual effort. Aritma Smart Bookkeeping uses flexible rules and data from both your ERP and bank to automatically match, post, and close transactions, even when references are missing or unstructured.
Most ERP systems can only match payments with structured references such as invoice or KID/OCR numbers. Aritma goes beyond that by applying intelligent rules to unstructured data – like payer names, amounts, or messages – and automatically posts transactions once matched. This saves significant time and reduces reconciliation errors.
Yes. That’s one of Aritma’s main strengths. The solution can identify and match unstructured payments using all available data, allowing your finance team to process transactions that would otherwise require manual intervention.
Aritma integrates with most leading ERP systems. The setup is fast and requires minimal IT involvement. You can easily export open postings, import results, and customise rules according to your specific workflows.
Aritma is built with enterprise-level security, following strict data handling and encryption standards. All connections between banks and ERP systems are secured, and customer data is never exposed to third parties.
Our customers typically automate between 90–99% of all incoming payment matches. The remaining exceptions are easy to review manually within the same interface. This frees up your team for higher-value tasks like analysis and reporting.
Yes — the solution is designed for companies with complex setups. Whether you manage multiple subsidiaries, ERP systems, or banking partners, Aritma ensures unified reconciliation and posting across your financial landscape.
Yes. Aritma’s platform is fully aligned with ISO 20022 standards and supports the transition away from Direct Remittance and legacy formats like Telepay. This ensures long-term compliance with Nordic and European banks.
Implementation is fast and straightforward. We’ll help you connect your ERP and bank accounts, configure your matching rules, and run initial tests. Most customers are live within days – not weeks.
Finance teams handling large payment volumes, multi-entity organisations, and companies struggling with unstructured or international payments see the biggest impact. The solution reduces manual posting, improves data accuracy, and enhances financial visibility.
Curious about how our products work in practice? Get a free demo where one of our specialists guides you through the desired product and answers any questions you may have.
We are happy to show you how our products make your workflow more efficient.
